Adding Time to a Timesheet

In most cases, the billable service time provided is automatically added to a user’s time sheet once the associated service note is signed. This is part of a larger OnTarget process utilized for an efficient workflow and assurance that service time provided is accounted for on a user’s time sheet.

However, adding non-billable time requires interaction by the user to enter manually into a selected time sheet.

Adding time can only occur for time sheets that contain a ‘Pending Signature’ status. To add time to a time sheet that is signed, user’s must first un-sign the time sheet. However, once a signed time sheet is closed, it may no longer be edited prohibiting the ability to add time. A closed time sheet indicates that the user payment processed as completed and therefore the time sheet is no longer available for editing.

Please Note: If a time sheet has been signed and closed but you had forgotten to add non-billable time, please contact your supervisor or administrator for assistance.

Initiating the process for adding time to a selected time sheet begins by clicking the ‘Add Time’ button for a selected time sheet(pay period) under the Pending Signature tab. The Add Time button floats near the bottom left corner of the time sheet detail page.

Clicking the Add Time button displays a page users will use to enter the required detailed information to indicate the time to be added. The information entered will differ based on the type of non-billable pay type that is selected. For example, when selecting a non-billable pay type such as training, users will be required to enter the start time and end time for which the training occurred. However, selecting a non-billable pay type such as mileage, users will be required to enter a total amount of miles.

Adding Time will require the user to enter information for the following details:

Pay Type – This field provides a drop-down list of pay types assigned to the user. Selecting a pay type will determine whether the user needs to enter a start time / end time or an amount.
When – Using a calendar, user can select the date in which the selected pay type occurred. When using the calendar, the OnTarget mobile application will only activate selective dates that coincide with the time sheet pay period. This ensures users are not selecting dates outside of the time sheet pay period.

Start Time / End Time or Amount – As stated above, based on the pay type selected, the OnTarget mobile application will provide the appropriate type of entry required.

Selecting a Pay Type that requires the entry of a time frame requires the entry of a Start Time and End Time. Users manually enter the time and utilize the AM / PM slider to indicate the time of day.
Selecting a Pay Type that requires the entry of a total or amount requires the entry of a unit type of amount. Users utilize the + or – sign to enter the preferred value amount.

Please Note: If an expected pay type is not listed within the drop down,please contact your supervisor or administrator for review and correction if necessary.

Comments – Although comments are not required when adding time, the OnTarget mobile application provides this entry point, so users have the option to include additional information for the added time as preferred or requested.

Once the information for the time to be added is completed,users can then click the ‘Submit New Time’ button located at the bottom of the entry page underneath the Comments field. Clicking this button will finalize the time addition and automatically list the new time within the selected time sheet.

Steps for Adding Time to a Time sheet

Access the Pending Signature tab within the Time sheets feature.
Select the pay period for which the time needs to be added.
Click Add Time
The Employee Name will automatically populate with the user’s name.
Choose a Pay Type from the provided drop-down menu.
Select an available date for the chosen pay period to indicate the date the selected pay type occurred.
Enter the Start Time / End Time or Amount (based on chosen pay type).
Enter any preferred or necessary comments.
Click Submit New Time.