06 AP Checks Overview

AP Checks Search Filters 

The AP Checks search grid is where users can search for particular AP Checks using filters to restrict the search results. The various filters that can be used to restrict the AP Checks search grid are explained below. 

• Clear Filters is used to reset all filters.                                                                       
• Alternate method:  X out of each field individually. 
• Check Number will filter the grid based on the check number. 
• Vendor Name will filter the grid based on the vendor name. 
• Cost Center will filter the grid based on the associated cost center. 
• Invoice Number will filter the grid based on the invoice number. 
• Invoice Amount will filter the grid based on the invoice amount. 
• Discount Amount will filter the grid based on any associated discounts. 
• Check Amount will filter the grid based on check amount. 
• Check Date will filter the grid based on the check date range entered
• Institution will filter the grid based on the banking institution. 
• Voided will filter the grid based on the void status of the check(s)
  • Note:  The system default is “No”. 
• Cash Account will filter the grid based on the associated cash account.  
• Distribution Account will filter the grid based on the associated distribution account. 

Search AP Checks 

This section of the course will guide you through the process of filtering and searching for AP checks.          

1. Click on Accounts Payable and expand

2. Click on AP Checks
3. Use the AP Checks Search grid filters to locate the checks that you wish to review. 

Helpful Hint:  Many of the filters allow for multiple entries.  Simply click on “Add filter” to add any additional filters (if available).   

4. Click on the Clear Filters button to clear any filters that you have entered

5. Click on the Search button to refresh the grid with the filters that you have entered

Check Register 

Review checks from the AP Checks desktop using Check Register. 

1. From the AP Checks desktop, click on the Check Register button 
2. Review all checks in the grid by selecting "From All" or select checks to review and choose the "From Selected" option.     

Check Register Example:

Void Check  

Void checks from the AP Checks desktop using Void Check. 

1. From the AP Checks desktop, click on the Void Check button 

2. Void all checks in the grid by selecting "From All" or select checks to void and choose the "From Selected" option.  

Helpful Hint:  The Voided search filter is set to “No” by default.   

Reprint Checks 

Reprint checks from the AP Checks desktop using Reprint Checks 

1. From the AP Checks desktop, click on the Reprint Checks button 

2. Reprint all checks in the grid by selecting "From All" or select checks to reprint and choose the "From Selected" option.  

3.       Click the Print button

Helpful Hint:  Select the “Create ACH File” checkbox if you need to regenerate the ACH file. 

Exporting from the Grid 

This section of the course will show you how you can export a print-friendly grid containing all of the selected column headers and corresponding information from the AP Checks search grid.   

1. From Search AP Checks, use the filters to locate the check information that you want to export.         
2. Click on the Search button to refresh the grid

3. Click on the Export button (bottom left of grid)

4. Click on the Export drop-down from the report window to select a file type for export or click on the print icon to print