01 How to Configure Accounts Payable

In order to use Accounts Payable in the system, configuration for rules, contact type and manual check reserve must be completed. This course will focus on the configuration points that are required for using Accounts Payable functions.

Configure AP Rules

AP Configuration Rules are an important part of setting up the system for using Accounts Payable. Here you can set the Voucher Number, select various default GL accounts, and set the global default for Reminder Days.

Click on Configure
Click on List Configuration
Click on Accounts Payable→ Rules
Select and enter AP Rules according to your agency’s particular workflow and needs.
Click on the Save button to save any rule changes

Configure AP Contact Types

The AP Contact Types setup here are made available under the Contact Information section for Vendor setup. The default contact types are Phone, Fax and Email. By setting up specific AP Contact Types, you can be more descriptive with your Vendor contact information.

1. Click on configure

Click on list configuration
Click on accounts payable

4. Click on the Add AP Contact Type button

5. Select the Contact Type. Note: Select from Phone, Fax or Email.

Enter the Name for the Contact Type.

Helpful Hint: Be descriptive with your naming so that you can differentiate contact types when adding to Vendors.

Click Update

Configure Manual Check Reserve

AP Manual Check Reserve is where you can specify a check number start/end (range) that is reserved for manual checks.

1. Click on Configure

Click on List Configuration
Click on AP→ Manual Check Reserve
Click on the Add Manual Check Reserve button

5. Enter a Start Check Number and End Check Number.

Note: The check number start and end (range) will determine the check numbers that are reserved for manual checks.

6. Select the Institution Account for the check reserve.

Note: A “Printed” checkbox is available to designated if checks will be printed or not.

7. Enter a Description and click on Update