How to Configure Checking

Checking Configuration Overview

Checking configuration is a crucial initial step for creating checks in the system both for Payroll and for Accounts Payable. This course will focus on the configuration points that are required for establishing the checking institution(s) and account information.

Configure Checking Institutions

Checking institutions configuration is a crucial first step in setting up Checking information. Here you setup the banking institution details and checking printing options.

1. Click on Configure

2. Click on List Configuration

3. Click on Checking→Checking Institutions

4. Click on Add Checking Institution

5. Enter the Institution name (required) under Institution Details.

Note: Data fields for address and contact details are also available.

6. Enter the Routing Number (required) under Check Printing Options.

Note: Data fields for bank code, MICR info and ACH routing are also available.

Helpful Hint: You may need to contact your banking institution for bank code/ACH information and reference your printer manual for proper MICR settings.

7. Click Save

Configure Checking Accounts

Once you have configured checking institutions in the system, the next step is to configure checking accounts. This is where you select the institution id, enter the account number, link the GL master account and complete any other necessary points of configuration.

1. Click on Configure

2. Click on List Configuration

3. Click on Checking→Checking Accounts

4. Click on Add Checking Account

5. Select the Institution ID (required) under Institution Account Info.

• Note: The institution account must be setup before it will appear in this drop- down.

6. Enter the Account Number (required) for the institution selected.

• Note: Last Check Number will auto-populate based on the last check number used for the account.

7. Check the “Pre Printed Payroll” checkbox (optional) if you want any uploaded signature image to print on payroll checks.

8. Check the “Pre Printed AP Signature” checkbox (optional) if you want any uploaded signature image to print on AP checks.

• Note: “Two Sig Lines” is available as an option and allows for two signature lines on checks.

9. Select the GL Master Account.

• Note: account selection is crucial for accurate GL accounting and reporting.

10. Click on the Change Signature button and navigate to any saved signature image for uploading to the system (optional)

11. Enter the Payee Address information.

• Note: “Payee Address Print” is available as an option and allows for printing of the payee address on checks.

12. Click Save