How to Configure Payroll Rules

Configure Payroll Rules

• In order to configure payroll rules, go to Configure→List Configuration→ Payroll→Rules. This pulls up a configuration panel where the Payroll Rules can be set.

1. Click on Configure

2. Click on List Configuration

3. Click on Payroll→Rules

4. Select Payroll Rules checkboxes according to your agency’s particular workflow and needs.

• Note: Payroll Rules will be explained in further detail on the next slides.

5. Click on the Save button to save any rule changes

Configure Payroll Rules: Hours before OT

The “Hours before OT” field controls how many hours must be worked by an employee before overtime rules kick in. This is a required rule for payroll and must be set at the outset of using OnTarget for payroll.

Configure Payroll Rules: Pay Week Start Day

The “Pay Week Start Day” is also a required rule for payroll setup. This parameter controls the starting day of the week that the system uses in determining the total weekly hours worked. This ultimately factors into the total hours calculated before overtime rules kick in.

Configure Payroll Rules: ACH Mask SSN

If “ACH Mask SSN” is checked, only the last 4 digits of the employees’ social security numbers

will be displayed in the ACH file.

Configure Payroll Rules: ACH Origin Prefix

The “ACH Origin Prefix” parameter is available in the event that the banking institution requires a prefix to be added to the ACH file. Enter any prefix here as required.

Configure Payroll Rules: Wages Payable Account

The “Wages Payable Account” drop-down displays a list of all accounts available in the database and pulled from the chart of accounts. Select the appropriate account that the earned wages will be payed from.

Configure Payroll Rules: Use Start Delay w/ Effective Date

If “Use Start Delay with Effective Date” is checked, the system will process deductions and leave with respect to any specified delays; based on the effective date entered instead of the employee’s date of hire. This is especially important if, for example, an employee’s status changes from part time to full time and pto calculations (with respect to any specified delay) should be based on an effective date rather than a hire date.

Configure Payroll Rules: Display on checks

There are 2 options to choose from for “Display on checks”. The first option is “Display Service Description”. If this option is selected, the employee’s check will display the hours break-down with corresponding service descriptions. If “Display Pay Type Description” is selected, the employee’s check will display the hours break-down with corresponding pay type descriptions.

Configure Payroll Rules: Show PayRate on paycheck stub

If “Show PayRate on paycheck stub” is checked, the system will display individual staff pay rates on their check stubs.

Configure Payroll Rules: Import From Timesheets

If “Import From Timesheets” is checked, the system will create paychecks from approved timesheets only. This option should only be selected if the company has implemented timesheets in OnTarget. If the check-box is de-selected, the system will create paychecks from time records that are payroll eligible and payroll approved (in the case of notes).

Configure Payroll Rules: Enable Auto Salary Import

• If “Enable Auto Salary Import” is checked, the system will automatically create checks for employees with salary pay types whenever checks are created. This function is especially useful for ensuring that all active salaried employees are paid for a given pay period without the need for manual time record entry.